Document Processing

Stop Manual Document Chaos. Start AI-Driven Precision.

Custom-built AI to process manufacturing documents—from spec sheets to compliance reports—with accuracy and speed.

Industry Context

Manufacturing operates under heavy regulatory pressure -- ISO, FDA, REACH -- requiring strict document traceability. Supply chain volatility demands rapid document exchange with suppliers and customers. An aging workforce means tribal knowledge about document workflows is retiring, creating operational gaps. Manual processing slows down production changeovers, quality audits, and customs documentation, which directly hurts throughput and compliance.

By the Numbers

58%

of manufacturing documentation is paper-based

Deloitte Smart Factory, 2024

25 min

average manual processing per quality certificate

McKinsey Quality, 2025

91%

accuracy with AI document extraction in manufacturing

Gartner AI, 2024

The Problem

What you're dealing with

Engineers manually cross-referencing CAD drawings with supplier spec sheets for compliance, taking hours per change order.

Quality teams struggling to match inspection reports with batch records under tight audit deadlines.

Procurement manually extracting data from PDF purchase orders into ERP systems, which causes errors and delays.

Shipping departments manually preparing customs forms and certificates of origin, risking delays and fines.

The Solution

How it works

We start by mapping your actual document workflows -- not the ideal ones. Our AI interviews your team to understand how documents really move: who touches them, what systems they live in, where bottlenecks happen. We then design a system specific to your ERP, MES, and quality tools. Using our proprietary platform, we build a custom AI that reads, extracts, and routes documents based on your rules -- whether that means pulling data from PDF spec sheets into SAP, validating inspection reports against ISO standards, or auto-generating customs forms. The result is a system that works within your existing tech stack, needs no manual training, and handles exceptions without breaking. You get a working system in weeks, not a generic tool or a months-long project.

POI

Extracts and validates data from complex manufacturing documents like spec sheets, quality reports, and compliance certificates.

Arc

Orchestrates document workflows across your systems -- ERP, MES, email -- so data flows without manual work.

In Practice

Before and after

Before

A quality engineer receives a PDF inspection report from the shop floor, manually transcribes data into the quality management system, then emails the operations team to confirm -- a process that takes 45 minutes per report and often introduces errors.

After

We built a custom AI that reads the inspection report PDF as it's uploaded, extracts measurements, cross-references them with tolerance limits in the MES, logs results automatically, and alerts operations only if thresholds are exceeded -- all in under 60 seconds.

1 PDF inspection report uploaded to shared drive
2 AI extracts key measurements and compares to MES tolerances
3 Results logged in quality system automatically
4 Alert sent to operations team only if deviation detected

4 weeks

From kickoff to live solution

For an automotive parts manufacturer processing 500+ inspection reports daily

FAQ

Common questions

How is this different from off-the-shelf document automation software?

Off-the-shelf tools require you to fit your processes to their limits. We build a system that fits your processes -- your systems, your exceptions, your rules. You get exactly what you need, not what a vendor decided was generic enough to sell.

What if our documents are non-standard—handwritten notes, scanned drawings, mixed formats?

We design for your reality. If your process includes handwritten shift logs or scanned supplier drawings, we train the AI to handle those. We don't force you to standardize first.

How long until we see results?

Typically 3-5 weeks from kickoff to deployed system. Our internal tooling lets us move faster than traditional development.

Do we need to hire AI experts or data scientists to manage this?

No. We deliver a working system your team can operate day-to-day. If you need changes later, we handle them -- no internal AI skills required.

What about data security? Our documents contain proprietary formulas and supplier contracts.

Your data never leaves your environment. We deploy on your infrastructure or in your cloud tenant -- you keep full control.